Trustee's Meeting July 9, 2008

Trustee Board Minutes
July 9, 2008
Present: Ron S, Brad B, Brian K, Bryan D, Kelly B, Al R, Brigid R

Minutes from June were approved.
Good News Items - Ann Fl sent a thank you for putting up the Eternal Flame.
Molly & Wally’s wedding in Mexico was wonderful, the family had an awesome time.
Roof Replacement - the upstairs flat roof portion needs to be replaced. Brian got bids and makes a recommendation to use Weathergard at a bid of $18,700. Ron made a proposal to accept Weathergard’s bid and Bryan seconded. All approved.
The funds will come from the $67,000 that has been allocated to the Trustees. We will combine the new well project, the roof replacement, and the Olwin residence asbestos investigation. There should be enough for all three projects.
Olwin Residence Demolition - Bryan reviewed three asbestos inspection bids. He then made a proposal that we accept the Arcos company’s bid because they have a maximum of $950. Ron seconded. All approved.
It should cost approx. $3,500-$5,500 to demolish the house. Bryan will check with Kane County regarding septic tank and dry well.
Parking Lot - Brad has been working with Dick Breslich who would like to have the parking lot seal coated and restriped. He has brought a bid from Dick’s contractor Petersen. Bryan made a motion to accept the bid with the Trustee conditions to leave the upper parking lot until the well is dug and complete. Al seconded. All approved. Kelly will Coordinate the striping.
New Sign - Kara B has gotten a grant from UMC to cover 50% of the cost of a new computerized sign. She has asked the Trustees to handle the moving of the old sign to an area further west on Highland Ave. and the installation of the new sign. Brian will look into the cost and other resources needed. The sign should be here in 6 weeks.
Ongoing Projects - The kitchen hood and fire system is installed but needs to be tied into the alarm system and then will be inspected by the fire department.
- Kelly will get the work group of volunteers to help clean and paint the kitchen and the Boy Scouts will be moved out of the room off the kitchen and it will also be painted.
- The Community Room upgrades are not quite finished, Al had a few glitches with the lights.
- Al is looking for new sinks and will install changing stations in the bathrooms. The fixtures should be here next week.
- Brad has gotten a bid of $375 for 10 cubic yards of mulch. He will request help when it is brought to the church.
Walk-on Items - Brigid reported that the Kiwanis had asked for some money off of their rental for letting Epworth share their tent on Sunday morning. It was decided to give them their deposit of $100 back after the event.
- Brian will remove old mailbox
Meeting was adjourned, all members present went on a “field trip” to the Olwin Residence (Aka: “Roach Ranch”). Next meeting Wednesday, Aug. 13^th at 6:30 p.m.
Respectfully submitted, Brigid R