Trustee's Meeting Aug 13, 2008

Epworth United Methodist Church

Board of Trustees

Minutes - August 13, 2008

Present: Ron S, Brad B, Kelly B, Brian K, Pastor David Newhouse, Jan S

Good News Items: Brad spread 10 yards of mulch last Saturday; more is needed.

Ron reported that the west border is being cleaned up by the Friday Morning Guys.

The July 9 minutes were approved as printed.

Storm Damage Report: Ron reported that the recent storm caused flooding in M5 and half of the lower level; part of a large tree came down. Servicemaster dried things out for a cost of $960. Ron is investigating the purchase of a sump pump.

Outreach Support: Ron attended a meeting of the Outreach Committee and reported that the committee has requested donations of minutes on nonbusiness cell phones for a couple of hours each evening during the calling process as well as volunteers to make calls.

There was discussion about the addition of a third Sunday morning service and the importance of the timing of these services. Ron will handle synchronizing all the clocks in the church to facilitate accurate timing for the services.

Residence Demolition: The inspector’s report on the demolition of Roy’s residence revealed asbestos in caulking around windows as well as some ducts and in 12 x 12 floor tile. The barn is asbestos-free. Bryan is getting three bids on remediation and having the two buildings removed for the next meeting; then a recommendation can be prepared and a charge conference will be held.

New Sign Installation: The new sign for Randall Road can be delivered next Friday. Brian will coordinate the installation and it was suggested he can call Ron Hecht for assistance. Bill Mingus will be contacted to move flowers/plantings. The old sign will be reinstalled at the west entrance later.

Ongoing Projects:

The kitchen hood and fire system – A sounder will be installed in the kitchen this week, then inspections can be done and Brian can do the finish work. The project, including painting, is targeted to be finished by Thanksgiving.

Parlor remodel - Brian will work toward early September completion.

Community Room upgrade - Lights are here, and Al will manage the installation. Kelly will get flooring prices from Rick Rakow.

Bathroom remodel – No progress to report. Al is getting estimates.

Sealcoating is done on the main drive and lower parking lot and we are awaiting well completion to finish the project and add more handicapped and visitor signage.

The well permit has been obtained, and the drilling will begin shortly.

Walk-on Items: Jan moved and Ron seconded a request from the Finance Committee to transfer moving Robert McCormic Memorial funds to the Multi Media fund to cover the cost of the additional lens for the projector. Motion carried.

David asked the Trustees to consider development of a landscaping plan to include such elements as a Memorial Garden, picnic area, tree planting schedule, parking expansion, geothermal energy, and playground relocation. Brad will take on this project, including working with Karen B and Amy Z about their garden project for next spring.

The group toured the area over the Sonrise Room to consider replacing cedar shingles, plywood, etc. Brian will open up the railing to see where water gets into the room below to determine how we should move forward.

Ron closed with prayer and the meeting was adjourned at 8:30 p.m.

Respectfully submitted,

Jan S