Member care meeting, sept. 27, 2007

DATE: September 27,2007
TO: MEMBER CARE TEAM
RE: Meeting of September 24,2007
PRESENT: Carole B, Barb D, Barb , Ginny J, Dorothea S
Committee members were thanked for providing coffee and.. . during fellowship hour.

1 PICTORIAL DIRECTORY
Barb G reported on the progress of this project. Karen C, Greg C and Don T have been faithfully taking pictures of individuals and families. Karen has done an outstanding job of putting together information as it is gathered. Photo taking will continue for another 2 Sundays and Wednesday evenings. The next phases will be to photograph the homebound and to gather photos
from people who have taken pictures of various activities. Also needed, and very important, is to check name spelling and personal information for accuracy and to decide on format such as how various names are shown, etc. Carole reported that she and her husband, Paul, began working on several lists containing names of members and associates to determine correct infinmation. Work needs to continue on this so that the directory and church records are correct. The calling team (Barb D Mari D, Domthea S and Arlene S) was recognized and thanked.

2 CONTACT RECENT GRADUATES
Peggy has put a note in the bulletin about this, so the process has begun. She will announce in
church the need for donations. Gift cards will be given in the spring.

3- FUNERAL COORDINATOR
Thus far only Joe S has agreed to be on the team Barb G will contact Evelyn C
and Sheila Ewho have not responded to see about their willingness. Ginny
ap&to be a substitute. We revised the list of responsibities which is attached.

4- CRADLE ROLL
Beth R has accepted the roll of Cradle Roll Coordinator. Robin L will coordinate the
group of knitters and crocheters to make items. Barb G will t& w/Beth about next steps which will include coordinating w/Kara B where photos of new babies can be posted. Currently, items should be given to Ritika V, Grant M and the new Akemann baby and their families. Peggy agreed to be in touch with the V. family

5- BUDGET c
As of the end of July, our annual budget of $250 has been overspent. We have spent $296.most
of which was spent for graduates. Barb will request a more detailed report so th$ we can better plan for
next year's budget.
NEXT MEETING -- MONDAY, OCTOBER 29 - 6:30 in Room U1


FUNERAL COORDINATOR Job Requirements.
To enable the pastor and the family with funerals and memorial services which are held at
Epworth Church to have a service which is as comfortable and error-h as possible, the
following items should be cared for:
1- Arrive 1-1 '/l hours prior to the visitation andlot . - the service.
2- The tower door automatic door opener needs to be turned on and other doors unlocked.
3- The sanctuary should be checked to see if the following items are cared for:
- heating/c~)ling/lightasr e acceptable
- the center post in the west set of doors to the sanctuary needs to be removed to allow
passage of the casket (most herd dinxtors are .familiar with this and can assist)
- tissue boxes should be available in the h n t pews
- speaker system should be turned on
- the children's area and the usher's table should be tidy
- tables need to be set in the Community Room, halllway or wherever family prefers for
photos, etc. Easels can be provided by the f u n d home; help coordinate placement
- family should be asked if guests should be allowedlencouraged to begin eating the meal or
whether they should be asked to wait for a blessing prior to the meal (assuming that a meal
is prepared by church personnel).
- place a stand at the entrance of the sanctuary for distribution of bulletins and guest book
4- After the service:
- turn off heating/cooling/lights
- replace center post
- turn off speaker system
- check that memorial envelopes are picked up after the service and givep t6 the
family
- collect extra tissue boxes
- pick up extra bulletins
September 27,2007