Trustee's Meeting July 9, 2008

Trustee Board Minutes
July 9, 2008
Present: Ron S, Brad B, Brian K, Bryan D, Kelly B, Al R, Brigid R

Minutes from June were approved.
Good News Items - Ann Fl sent a thank you for putting up the Eternal Flame.
Molly & Wally’s wedding in Mexico was wonderful, the family had an awesome time.
Roof Replacement - the upstairs flat roof portion needs to be replaced. Brian got bids and makes a recommendation to use Weathergard at a bid of $18,700. Ron made a proposal to accept Weathergard’s bid and Bryan seconded. All approved.
The funds will come from the $67,000 that has been allocated to the Trustees. We will combine the new well project, the roof replacement, and the Olwin residence asbestos investigation. There should be enough for all three projects.
Olwin Residence Demolition - Bryan reviewed three asbestos inspection bids. He then made a proposal that we accept the Arcos company’s bid because they have a maximum of $950. Ron seconded. All approved.
It should cost approx. $3,500-$5,500 to demolish the house. Bryan will check with Kane County regarding septic tank and dry well.
Parking Lot - Brad has been working with Dick Breslich who would like to have the parking lot seal coated and restriped. He has brought a bid from Dick’s contractor Petersen. Bryan made a motion to accept the bid with the Trustee conditions to leave the upper parking lot until the well is dug and complete. Al seconded. All approved. Kelly will Coordinate the striping.
New Sign - Kara B has gotten a grant from UMC to cover 50% of the cost of a new computerized sign. She has asked the Trustees to handle the moving of the old sign to an area further west on Highland Ave. and the installation of the new sign. Brian will look into the cost and other resources needed. The sign should be here in 6 weeks.
Ongoing Projects - The kitchen hood and fire system is installed but needs to be tied into the alarm system and then will be inspected by the fire department.
- Kelly will get the work group of volunteers to help clean and paint the kitchen and the Boy Scouts will be moved out of the room off the kitchen and it will also be painted.
- The Community Room upgrades are not quite finished, Al had a few glitches with the lights.
- Al is looking for new sinks and will install changing stations in the bathrooms. The fixtures should be here next week.
- Brad has gotten a bid of $375 for 10 cubic yards of mulch. He will request help when it is brought to the church.
Walk-on Items - Brigid reported that the Kiwanis had asked for some money off of their rental for letting Epworth share their tent on Sunday morning. It was decided to give them their deposit of $100 back after the event.
- Brian will remove old mailbox
Meeting was adjourned, all members present went on a “field trip” to the Olwin Residence (Aka: “Roach Ranch”). Next meeting Wednesday, Aug. 13^th at 6:30 p.m.
Respectfully submitted, Brigid R

Worship Committee Meeting June 16, 08

WORSHIP COMMITTEE
June 16, 2008
Minutes

Present: Mareen S, Kelly B, Robin L, Carole B, Beth R,
Ginny J, Pastor David, Patti F

Father’s Day Donation Update:

The Worship Committee collected quite a few gift cards, watches and portable radios, for
PADS to be given to men in need. Patti F is to get in touch with J F. to see if he could drop these off at PADS. Thanks to the donation of Bev C through her school, fish key chains were given out to the men of Epworth.

Vision Planning:
Family Service Task Force: Patti F shared that the Youth Family Task Force, in working with the goals of the Worship Committee and the plans for the Outreach Committee, are looking at adding a 3rd service in the fall. A Ministry Guide Sheet was passed out, along with possibly Church/Sunday School options. The Worship Committee has empowered this task force to research and prepare their ideas, and as a committee, we need to be there to back up their plans. Their was some discussion about having a 3rd service. The only major concern seemed to be that Sunday School not be cut from 1 hour to 45 minutes. It appears that Sunday School already runs over at times, and cutting it might not be in the best interest of the program. Although it’s hard to image a 3rd service, the committee has agreed to support this new venture for the fall.

A questionnaire is being planned to be put in the bulletins. However, the Worship Committee suggested that it also go out to others who might not regular attend church. A new time or style of worship might bring them back to worship each Sunday.

Youth/Young Adult Service Task Force: Patti is concerned that this service will not be ready
for the fall, but feels that we should work towards this goal of getting a task force together as plans are made for 2009. Patti then asked if others could help make some calls to find people to serve on such a task force. To date, the task force is made up of Jay R, Nadia L, and Chris C. The following people agreed to make some calls:
- Robin L: To call Andrew B & Kelly A and Kyle & Aileen R
- Kelly B : To call Sean C
- Beth R: To contact Jackie E.
The idea is to have a meeting sometime this summer after 2nd service (11 ish).

Calendar/Planning:
Taste of Epworth: June 21st from 3-7 p.m.
A sign up sheet was distributed for help in grilling/manning the table. Our group will be serving ½ brats. We will plan on 50 brats total. There are grills at Epworth available. Patti will check on charcoal needs. Kelly and Beth will help with decorating. Others signed up to bring various food/condiments.

Summer Worship Service: August 17th
There will be 2 services that day. 8:30 will be inside and the 10:00 a.m. will be outdoors, weather permitted. Patti has spoken with the contact person for the Kiwanis to see about using their tents. She said the group is deciding on whether they will be renting tents this year, and she will get back to her on this.
Kelly B will help with planning a pet blessing.
The Youth will be contacted for possibly organizing games for children.
A volleyball net for adults/youth/children to play could be set up.
Patti will talk with Josh about the men’s choir, who are singing at first service that
morning, to also sing at the outdoor service. The idea is to have a blended service with
the Praise Team, plus any other group who would like to sing.
Following the service and pet blessing, there will be an all church picnic. People are to
bring their own meat to grill and a dish to pass.

Originally the hope was to do a car show. Both Pastor David and Patti have contacted Teri J. about this. Car shows are planned way in advance. If we want to plan one for next summer, we need to begin thinking about his early in 2009.

Other:
The group did have some discussion on the importance of communication. Not only for
the big events, but for everyday happenings around the church.

Pastor’s Report:
The pastor talked about the health church development surveys were done and the lowest area that Epworth rated in was “passionate spirituality”. Some of the items in this survey have seen success, but this issue still seems to be low on the list. We need to find out how to empower people to be so enthusiastic about their faith and their church, that they can’t contain themselves. One question posed was: What are the things we can celebrate instead of what does not meet our needs? This issue will continue to be addressed by the Healthy Church Development Committee, as it should also be by each committee/person at Epworth.


Respectfully Submitted,
Patti F (In the absence of Bev C)