Trustee's Meeting Aug 13, 2008

Epworth United Methodist Church

Board of Trustees

Minutes - August 13, 2008

Present: Ron S, Brad B, Kelly B, Brian K, Pastor David Newhouse, Jan S

Good News Items: Brad spread 10 yards of mulch last Saturday; more is needed.

Ron reported that the west border is being cleaned up by the Friday Morning Guys.

The July 9 minutes were approved as printed.

Storm Damage Report: Ron reported that the recent storm caused flooding in M5 and half of the lower level; part of a large tree came down. Servicemaster dried things out for a cost of $960. Ron is investigating the purchase of a sump pump.

Outreach Support: Ron attended a meeting of the Outreach Committee and reported that the committee has requested donations of minutes on nonbusiness cell phones for a couple of hours each evening during the calling process as well as volunteers to make calls.

There was discussion about the addition of a third Sunday morning service and the importance of the timing of these services. Ron will handle synchronizing all the clocks in the church to facilitate accurate timing for the services.

Residence Demolition: The inspector’s report on the demolition of Roy’s residence revealed asbestos in caulking around windows as well as some ducts and in 12 x 12 floor tile. The barn is asbestos-free. Bryan is getting three bids on remediation and having the two buildings removed for the next meeting; then a recommendation can be prepared and a charge conference will be held.

New Sign Installation: The new sign for Randall Road can be delivered next Friday. Brian will coordinate the installation and it was suggested he can call Ron Hecht for assistance. Bill Mingus will be contacted to move flowers/plantings. The old sign will be reinstalled at the west entrance later.

Ongoing Projects:

The kitchen hood and fire system – A sounder will be installed in the kitchen this week, then inspections can be done and Brian can do the finish work. The project, including painting, is targeted to be finished by Thanksgiving.

Parlor remodel - Brian will work toward early September completion.

Community Room upgrade - Lights are here, and Al will manage the installation. Kelly will get flooring prices from Rick Rakow.

Bathroom remodel – No progress to report. Al is getting estimates.

Sealcoating is done on the main drive and lower parking lot and we are awaiting well completion to finish the project and add more handicapped and visitor signage.

The well permit has been obtained, and the drilling will begin shortly.

Walk-on Items: Jan moved and Ron seconded a request from the Finance Committee to transfer moving Robert McCormic Memorial funds to the Multi Media fund to cover the cost of the additional lens for the projector. Motion carried.

David asked the Trustees to consider development of a landscaping plan to include such elements as a Memorial Garden, picnic area, tree planting schedule, parking expansion, geothermal energy, and playground relocation. Brad will take on this project, including working with Karen B and Amy Z about their garden project for next spring.

The group toured the area over the Sonrise Room to consider replacing cedar shingles, plywood, etc. Brian will open up the railing to see where water gets into the room below to determine how we should move forward.

Ron closed with prayer and the meeting was adjourned at 8:30 p.m.

Respectfully submitted,

Jan S

Community Outreach Meeting Aug. 12, 2008

The Community Outreach minutes from August 12, can be viewed on our blog here:

http://epworthoutreach.livejournal.com/3839.html#cutid1

Community Outreach 6-23-08

The minutes can be viewed on our Community Outreach Blog site: blog: http://epworthoutreach.livejournal.com/2740.html#cutid1

Check it out and see what has been going on with our Dancing With THE Star calling!

Worship Committee Meeting June 16, 08

WORSHIP COMMITTEE
June 16, 2008
Minutes

Present: Mareen S, Kelly B, Robin L, Carole B, Beth R,
Ginny J, Pastor David, Patti F

Father’s Day Donation Update:

The Worship Committee collected quite a few gift cards, watches and portable radios, for
PADS to be given to men in need. Patti F is to get in touch with J F. to see if he could drop these off at PADS. Thanks to the donation of Bev C through her school, fish key chains were given out to the men of Epworth.

Vision Planning:
Family Service Task Force: Patti F shared that the Youth Family Task Force, in working with the goals of the Worship Committee and the plans for the Outreach Committee, are looking at adding a 3rd service in the fall. A Ministry Guide Sheet was passed out, along with possibly Church/Sunday School options. The Worship Committee has empowered this task force to research and prepare their ideas, and as a committee, we need to be there to back up their plans. Their was some discussion about having a 3rd service. The only major concern seemed to be that Sunday School not be cut from 1 hour to 45 minutes. It appears that Sunday School already runs over at times, and cutting it might not be in the best interest of the program. Although it’s hard to image a 3rd service, the committee has agreed to support this new venture for the fall.

A questionnaire is being planned to be put in the bulletins. However, the Worship Committee suggested that it also go out to others who might not regular attend church. A new time or style of worship might bring them back to worship each Sunday.

Youth/Young Adult Service Task Force: Patti is concerned that this service will not be ready
for the fall, but feels that we should work towards this goal of getting a task force together as plans are made for 2009. Patti then asked if others could help make some calls to find people to serve on such a task force. To date, the task force is made up of Jay R, Nadia L, and Chris C. The following people agreed to make some calls:
- Robin L: To call Andrew B & Kelly A and Kyle & Aileen R
- Kelly B : To call Sean C
- Beth R: To contact Jackie E.
The idea is to have a meeting sometime this summer after 2nd service (11 ish).

Calendar/Planning:
Taste of Epworth: June 21st from 3-7 p.m.
A sign up sheet was distributed for help in grilling/manning the table. Our group will be serving ½ brats. We will plan on 50 brats total. There are grills at Epworth available. Patti will check on charcoal needs. Kelly and Beth will help with decorating. Others signed up to bring various food/condiments.

Summer Worship Service: August 17th
There will be 2 services that day. 8:30 will be inside and the 10:00 a.m. will be outdoors, weather permitted. Patti has spoken with the contact person for the Kiwanis to see about using their tents. She said the group is deciding on whether they will be renting tents this year, and she will get back to her on this.
Kelly B will help with planning a pet blessing.
The Youth will be contacted for possibly organizing games for children.
A volleyball net for adults/youth/children to play could be set up.
Patti will talk with Josh about the men’s choir, who are singing at first service that
morning, to also sing at the outdoor service. The idea is to have a blended service with
the Praise Team, plus any other group who would like to sing.
Following the service and pet blessing, there will be an all church picnic. People are to
bring their own meat to grill and a dish to pass.

Originally the hope was to do a car show. Both Pastor David and Patti have contacted Teri J. about this. Car shows are planned way in advance. If we want to plan one for next summer, we need to begin thinking about his early in 2009.

Other:
The group did have some discussion on the importance of communication. Not only for
the big events, but for everyday happenings around the church.

Pastor’s Report:
The pastor talked about the health church development surveys were done and the lowest area that Epworth rated in was “passionate spirituality”. Some of the items in this survey have seen success, but this issue still seems to be low on the list. We need to find out how to empower people to be so enthusiastic about their faith and their church, that they can’t contain themselves. One question posed was: What are the things we can celebrate instead of what does not meet our needs? This issue will continue to be addressed by the Healthy Church Development Committee, as it should also be by each committee/person at Epworth.


Respectfully Submitted,
Patti F (In the absence of Bev C)

Missions Minutes from May 2008

Missions Minutes

1) Soup Kitchen - May 20, I think we all received the church memo to remind many of the people on church committees, I hope that helped. And J did a reminder the 2nd service on may 18.

2) PADS - (cook out May 18) J also made an announce to remind people.

3) Meals on Wheels - needed one more person Fri. may 30, pretty sure Mary B. had someone for Alyson to pencil in for that day.

4) Food Pantry - first sunday of each month, June is Baby supplies (food & diapers)

5) Rainbow Covenant Project - June is Renz center. (also the bulletin & monthly newsletter is doing a nice job of highlighting the Missions porjects - Yeh! Also thank you Kelley for talking with Deb H.

I sent Deb Howe an e-mail this morning regarding doing a "Mission Minute"
on the Renz Center and she said she would be happy to and was planning on
doing it on June 1.

Old business

1) Flood buckets & health kits - based on conversation it seems that the mission members are the primary suppliers of items & buckets. Again, we brainstormed ways of making the purchasing of items, seem easier and not so crazy. Thank you to everyone who is working on that project.

2) Farmers Market - Sandy was not present, Alyson said she would check to see how those dates are coming along.

3) Nothing but Nets - raised about $50 from the game days & $300 from offering envelops. We discussed that maybe there are too many building needs and other basic needs, so people have to be very picky about where they donate?! Kelley is checking the sport banks periodically, so maybe we just need to do another reminder at one of the services.

4) Hosta sale at garage sale - list went around below is times & needs.

Fri. May 30 (9am - 4pm)

NO ONE WAS ABLE TO SIGN UP

Sat. May 31 (9am - 2pm)

Alyson B. will be there all day

Kelley S. & Diane L. will be there from 9 - 11am

5) Taste of Epworth Salsa (Sat. June 21, 3 - 7pm)

Kelley A. emailed committee members throughout the church & she has what the mission group is doing, I think she just needs a theme Name?!

Who is bring what

Mary Becker - salsa

Diane L. - trader Joe's salsa & chips (she will be on vacation)

Kelley S. - chips 7 salsa

Aylson B. - chips & salsa

Who can be there & when

2 - 3:30 (set up): Mary Rees Freeman, Mary Becker

3:00 - 5:30pm: Alyson B., Kelley S.

5 - 7:30pm: Alyson B., Mary B.

6) August is coffee month for Missions group - Mary B. said she could start the coffee each morning & j will start putting treats away. We need morning juice for kids, Diane will purchase & leave in cabinet.

New business

1) Box Tops for education (see attachment & note below from kelley)
> Good Morning, Diane! Attached below is the complete list of products that
> contain the "Box Tops for Education" thing. Have a good week and we will
> see you soon!!

2) Kelley S. asked that we put the Adult Arch for Heifer near the mission table - great idea. Especially with the garage sale & hosta stuff going on that weekend.

I think that is all for now, next meeting is JuneHappy Memorial day to everyone, stay safe & enjoy some fun time with family & friends.

Trustee Board Minutes, May 14, 2008

Epworth United Methodist Church
Trustee Board Minutes
May 14, 2008
Present: Ron S, Brad B, David Newhouse, Jan S, Kelly B, Brian K, Al R, Brigid R.
Minutes from April were read and approved.
Good News Items - Repairs in the women’s bathroom off the Community Room are underway. The lawn looks great, Lomelin doing a great job so far. A ridge cap blew off on the roof and Brian has already taken care of it.
Expense Review - Ron went over the budget with the objective of finding funds to cut back on so that we could cover the overage created by the snow plowing from last winter. It was decided to use $2,000 of the money allocated for Building Cleaning Service, $600 from the Exterior Building Maintenance, $500 from Water, Well & Septic, $500 from General Maintenance & Repairs, $300 from Chair & Table Equipment, and $100 from Art & Accessories; making up the $4,000 overage.
Water Review - The Trustees then discussed the pros and cons of a decision that needs to be made regarding either Annexing to Elgin and hooking up with their water system or digging another deeper well. The difference in the amount of money is quite substantial however, we will try to get more answers from Elgin and figure out the benefits (or not) of Annexing to Elgin. Brad & Ron bring more info to next meeting and so this issue will be tabled until then.
Projects - Brad informed us that Karen Belt would be willing to plant by the Tower Entrance, it was suggested that she co-ordinate with the Breslich’s.
* Ron said that the Kitchen Hood and Fire System project will begin this Friday. Ron will finish with the electrical pipe and Fox Valley will hook up the fire suppression system and alarm.
* Parlor -Brian brought his proposal for all the work that is to be done, Ron made a motion to accept it as is, Kelly seconded. All approved.
*Community Room Lights -Al will remove the big lights and fans, track lighting and dimmers and put in industrial lighting with higher output, we will just have to pay for materials. He suggested that we just pay to get it done.
*Kelly stated that the carpet in the Community Room will also be replaced with something as yet unknown. She will get prices. The money for the Community Room projects can come from Bequests or “Other Pocket” money and can maybe be done over the summer.
*The bathroom remodel will come out of Bequests and include a handicap vanity, more lighting, and the mirror’s need to be addressed. The ceiling tiles also need to be replaced.
*The Eternal Flame is ready to be hung back up and the sacristy closets are ready for clean-out.
Walk-on Items - Bryan Denman was unable to be at this meeting but sent a report in which he stated that Roy has not yet signed off on the house next door to the church, Dave Akemann is working on it and Bryan is checking on demolition issues.
* David would like to see more Chancel space by adding risers to the front with carpet to match what we have.
* Ron would like to see some of the hay bales cleaned out and the rest stored better.
* Brian will set up an all-church clean-up on a Sunday in June.
David led us in a closing prayer.
Meeting was adjourned. Next meeting Wednesday, June 11^th at 6:30 p.m.
Respectfully submitted, Brigid Rakow

jitterbug for jesus

Campaign ideas are flowing...as always, let me know thoughts

another idea for commitment

Was it this one? I like this one because of her eyes.
Thanks!