July E-mail Mission Meeting Minutes

July E-mail Mission Meeting Minutes

Mission Meeting Agenda - July, 2008 On-line Meeting

1. Soup Kitchen- July 15

2. PADS volunteers needed July 9

3. Rainbow Covenant Project for July is the Soup Kettle

Old Business:

1. Flood buckets and health kits- Alyson made an announcement in church that there was a great need for flood buckets. Money was collected on 2 Sundays and we were able to get together 15 flood buckets which were delivered to Cornerstone UMC for pick-up. Kelley and Alyson bought the items and packed the buckets. 4 buckets were given and money collected for another 11. Each bucket costs about$60.

2. Taste of Epworth salsa booth- what did we do with what was left over? Can we use it for something else?

3. Missions meeting is responsible for coffee service for the month of August.

4. Box Tops for Education- how is this going?

New Business:

1. Pastor Newhouse has ask us to sell tickets for the Jirani Children’s Choir Concert for Sunday, July 27, 2008 at 3pm at Pheasant Run. The tickets are $20 for adults and $10 for children 12 and younger. I would like some feedback as to what you would like to do with this issue.

2. Pastor Newhouse also suggested a mission trip to China for some of the youth. He estimated the cost to be about $3000 per person. I would like some feedback on this issue.

3. The mission committee was approached by the finance committee about an outstanding debt of $700 for the mission trip to Montana last summer. They have tried to collect this from the people who participated and have been unsuccessful. They have ask us to pay this bill, but we won’t have any money left in the account if we do. Suggestions?

4. The Thomas the Train event will be at the Railway Museum in Union, Illinois. This years event will be August 22,23,24,30, and 31. Volunteers are needed for this important event. Volunteers help at the museum and money that would be paid in wages is donated to the PADS program. This is a major fundraiser for them. We need ideas on how to get volunteers for this important project.

Kelley Stover  Regarding the following -

Old Business:

 

2. I don't have any leftovers;

3. Coffee hour - I can help. The only Sunday I might not be able to is August 17 (don't know yet);

 

New Business:

 

1. I will probably be attending as part of the Youth Council and ideas for selling other tickets - hmmmmm?! Don't have any other than promoting it to friends/family;

2. I think the trip is a good idea but how is it being paid for? Also, I think there should be a formal selection process to determine who is best suited to be representing us;

3. How does that happen from last year? I don't think we should deplete our funds to pay for it all. Yes - I think we should pay part of it – but how about splitting it with other depts., too?

4. I could help a day probably because it is for a good cause. Erin and I did it last year. She will be back in school by then but I should be able to help out either a Saturday or Sunday, not Friday is all. I will check my schedule to see if I have other commitments for those days. Maybe I could recruit some Youth (as part of being on the Youth Council), too, to help out with it (starting with my son). I will feel them out and see what they say.

 

Thanks, Mary, and let me know if you need anything else. Have a good day!!

Kelley S,  

Kara B.

Hi All!

I believe Box Tops is going well. There is awareness, now if people will just bring them in!  David B has been putting any collected from service in the missions hutch in the hall, with the soup labels-if we are looking for them.



Also, the flood buckets is great!! I'm gonna write that up for the bulletin next week!  Kinda celebration type article!  Let me know if you need any other PR-I'll definitely send out the Press Release for Thomas the Train-I have one ready from last year/just need to change dates.  See ya Sunday!

Kara B.

Carole B

Old Business:

1. Flood buckets and health kits- Alyson made an announcement in church that there was a great need for flood buckets. Money was collected on 2 Sundays and we were able to get together 15 flood buckets which were delivered to Cornerstone UMC for pick-up. Kelley and Alyson bought the items and packed the buckets. 4 buckets were given and money collected for another 11. Each bucket costs about $60. Thank you for doing this and I think that was an amazing response

New Business:

2. Pastor Newhouse also suggested a mission trip to China for some of the youth. He estimated the cost to be about $3000 per person. I would like some feedback on this issue. I'm assuming this is in the future, like next year or something? Some partnering to raise some funds and education together could be done to work on something like this

3. The mission committee was approached by the finance committee about an outstanding debt of $700 for the mission trip to Montana last summer. They have tried to collect this from the people who participated and have been unsuccessful. They have to ask us to pay this bill, but we won’t have any money left in the account if we do. Suggestions? This is being worked on as Craig has shared some reports he had that he feels it's covered so let's wait to see how that works thru

4. The Thomas the Train event will be at the Railway Museum in Union, Illinois. This years event will be August 22,23,24,30, and 31. Volunteers are needed for this important event. Volunteers help at the museum and money that would be paid in wages is donated to the PADS program. This is a major fundraiser for them. We need ideas on how to get volunteers for this important project. People that have done it in the past would be perfect ones to ask another 1-5 people to join them on a certain day to do this since they can explain exactly what it is as well as an open invite to the congregation---is it the type of thing that a parent and grade school age child could do together or are children not really welcome to help along side an adult?

Carole B

Missions Committee Meeting June 8, 2008

Epworth UMC

Mission Committee Minutes

June 8, 2008

Present: Co-Chairs: Alyson B and Diane L. Members: Shelia B, Kelley S, Kara , Pastor David, and Mary R.F.

1. Pastor David presented information from the Annual Conference regarding the Children of Kenya Choir and concert date at Pheasant Run and 100 tickets to sell. Pastor David also presented a suggestion for a mission trip to China for next year. The cost will probably be about $3000 p/person.

2. Minutes presented, Kara made a motion to accept, seconded by Diane and passed unanimously.

3. Meals on Wheels: We need volunteers for May 27-30. J F will take 5/28, Shelia will take 5/30, Ginny will take a day, which will only leave Tuesday. If you know of any other possible people who would be able to help with this important project, please contact Alyson.

4. The Soup Kettle is this Tuesday, June 17^th at Zion Lutheran Church from 4-6:30pm. Next month, Mary R.F. will again check the church for determining the meal and will meet with J F to check out his supply of fresh vegetables on Monday for the meal on Tuesday.

5. PADS continues to need volunteers on the 2^nd Wednesday of the month, which is June 11^th. The volunteers for this month so far will be J F., Alyson B, Kelley S & Mary R F.

6. May food collection for the Food Pantry will be fruit juices and mixes (koolaids, etc)

7. The July Rainbow Covenant Project collection will be for Soup Kettle.

8. Elgin Christian Development Corporation – Alyson asked the committee for our regular two-month donation. Motion made by Sheila and seconded by Mary and passed unanimously.

Old Business:

9. Red Cross Flood Buckets and Health Kits – Mary R F has five more empty buckets for the project and will bring them to church this week. Supplies will be put away for the summer and placed behind the couch in the Youth Room.

10. PADS Thank You Cookout for Volunteers was really wonderful and well attended.

11. Hostas Plant Sale to benefit the Heifer Project made $317 during the Garage Sale. . Kara B has information regarding a match for funds grant from Bill Gates. Kara will also contact Paul Burris with this information before he sends our check to the Heifer Project.

12. Nothing but Nets Project – the final collection report was $350. Kara B has information regarding a match for funds grant from Bill Gates. . Kara will also contact Paul B with this information before he sends our check to the Nothing but Nets Project.

13. The Mission Committee is responsible for coffee during the month of August. Mary B said she can set up and start the coffee before the first service and J will clean up after the second service. We sill need one or two volunteers to help them each week. MRF will send out an e-mail near the end of July to cover this activity.

14. Meals on Wheels – Alyson reported that some people are having trouble with location directions, especially when a meal is cancelled. We need to find a way to recover directions when a cancellation occurs. After much discussion, Kelley suggested that our volunteers simply call her because she is almost always at a computer and can easily check MapQuest for the best directions.

15. Taste of Epworth: Our table will be a Salsa table and MRF will send out a sign up sheet for volunteers and supplies this week.

New Business:

16. Box Tops for Education – Kara will continue for work on this project and will get samples of the box top items to Jackie for the bulletin and newsletter.

17. Coffee Cups – Shelia presented an idea to discontinue using styrofoam cups and change to paper cups the next time we order coffee cups for church. Shelia and Kelley will research costs.

18. Suggestion by Mary R F to have an on-line meeting for the month of July. Alyson will put together an agenda and MRF will send it out and collect replies and put into minute form and then re-send out to the committee for more on-line discussion.

Respectfully Submitted: Mary R F, Secretary

Next Mission Meeting (on-line) will be July 13, 2008. (due to Summer)

Next Mission Meeting will be August 10, 2008 at 11:00am. (due to 10am Summer Service)

Next Mission Meeting will be September 14, 2008 at 9:45am. (back to regular schedule)