Church Council, May 2008

Church Council Meeting, 5-27-08
Program Focus

Members Present: Pastor David, Carole and Paul B, Gloria C, Kara B, David and Ginny C, Susan C, Kelly A, Vickie A, Ron S, Allison B, and Debbie E.

Gathering Time:
Carole opened the meeting with Harvest 20/20 comments. The program, designed to help existing churches, emphasizes evangelizing efforts to strengthen our current congregation. In addition, the movement ties in with our Outreach Plan to let others know Christ and how He can enrich their lives.
The April minutes were reviewed. Susan moved and Kelly seconded the mentioned corrections.

Mechanics:
The June-July Church Calendar was passed. Corrections and/or additions should be “penciled in”.

Nuture People in Faith:
Child Care Ministry: Debbie expressed her deep appreciation for prayers and support. A “promising” candidate for the position of Child Care Coordinator has been interviewed and references will be verified.
The Child Care Team has accepted the responsibility for Safe Sanctuary program.
Natural Church Development survey – results are back and will be shared in the near future.

Witness:
Annual Rummage Sale - May 30th , 9-4 and May 31st, 9-2; assistance the prior week for sorting, pricing, display, etc. is encouraged! Pick up for large items may be arranged. Perennial and annual plants will be offered for sale. Proceeds from Hosta sales will be donated to Heifer Project.
Taste of Epworth - June 21st, 3-7 PM: Kelly requested each “booth” have a specific name. Games and music will add to the ambience. Profits will be distributed among the participating committees. Discussion followed regarding ticket prices, size of portions, voting for the best food and/or booth, and the Traveling Pig prize. Inside and outside (weather permitting) seating is planned.
Vacation Bible School – A “volunteer” rally is planned for the morning of June 8th, 11-12:30. Encourage others to note the supply list (stars) featured on the south Community Room wall. VBS will be held the evenings of July 7-11th, 6-8:30. Set-up and clean-up assistance will be appreciated.
Web Site Exploration – Kara – A new web site is necessary to replace the one currently in use. She distributed her in-depth research information. Kara’s recommendation, mychurchwebsite.net, chosen for the audio applications, prayer request submission and Bible research capabilities, plus the user-friendly format. Lengthy discussion followed. Privacy issues are foremost regarding the accessibility to names, photos, & phone numbers. Paul stated a “filter” is imperative. The cost is $179/year plus a $35 start-up fee. Kara will inquire if we additional charges will be incurred. Ron made the recommendation a motion. All voted aye. Kara stressed “maintenance” is mandatory and suggested a representative from each committee be volunteered or chosen for this responsibility.
Dancing with the Star – Carole will look over the “recap” of the May 5th meeting and discuss further at the June Church Council meeting.

Research and Support Areas
Trustees Update – Ron shared/passed around the architectural drawings for planned building changes for which we have building permits. He recommended the following projects be approved: 1 - kitchen remodeling, $46K, (independent of the fire suppression system). 2 – Upper floor changes: the Juliet balcony removed, sliding doors to be replaced with solid glass; current parlor wall (to be moved or constructed) to create a “true” meeting room; a new “main” upper entrance (to be located west of the current entrance) along with newly located sidewalks; a handicap-accessible entrance door, a vestibule with coat closet, a pass-through wall with window and counter along with a buzzer system for security.

Church Council, May 27,2008, continued
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The changes may include a hallway. Paul questioned whether the upstairs changes should be approved
before the “Other Pockets” campaign donations have been received. Ron asked the/his project recommendations be approved as he has secured “hard” bids. Paul brought forth a motion to table the topic until the June 24th meeting at which time we will have funds available from Other Pockets. Susan seconded the motion. The vote: 5 ayes, 10 nays. Motion defeated. Ron then brought forth a second motion stated as “To approval the projects listed above with a cost of $46K along with the funds received from Other Pockets”. Important to state in these minutes, the word “Pending” (approval) must be included in this motion. David C. seconded this motion. Vote – all voted aye.
Parsonage Update: The trees have been planted, sod has been laid in the front yard, the back yard has been seeded.

Lay Leadership – Pastor David
“We need people for the Endowment Committee to oversee the Endowment funds”. The names submitted are: Craig Larson, Susan Collins, Ed Marsh, Dave Kellenberger (chair), and Jan Starner. Carole called for a vote; all voted aye; above-named persons are approved for the committee.
Adult Director for Youth Ministry – Mollie D has resigned; she recommended an adult be included as part of the Youth Leadership Team and an addition suggestion, separate Junior and Senior High groups. The Adult-leader names suggested are Kelly S, Percy C, Darla P, and Carleen K. Coming from the Lay Leadership committee, Carole called for a vote; all voted aye.
Other Pockets – Susan and her committee are to be commended for the campaign…Susan shared the “mailings” are out and Sunday, June 1st, a special display is planned to receive pledges. It was mentioned a coin collection was donated toward the project. July 24-25 is the target date for donated items to be liquated.

Sharing Joys and Concerns through Prayer



Next meeting, June 24th.