Trustee Board Minutes, May 14, 2008

Epworth United Methodist Church
Trustee Board Minutes
May 14, 2008
Present: Ron S, Brad B, David Newhouse, Jan S, Kelly B, Brian K, Al R, Brigid R.
Minutes from April were read and approved.
Good News Items - Repairs in the women’s bathroom off the Community Room are underway. The lawn looks great, Lomelin doing a great job so far. A ridge cap blew off on the roof and Brian has already taken care of it.
Expense Review - Ron went over the budget with the objective of finding funds to cut back on so that we could cover the overage created by the snow plowing from last winter. It was decided to use $2,000 of the money allocated for Building Cleaning Service, $600 from the Exterior Building Maintenance, $500 from Water, Well & Septic, $500 from General Maintenance & Repairs, $300 from Chair & Table Equipment, and $100 from Art & Accessories; making up the $4,000 overage.
Water Review - The Trustees then discussed the pros and cons of a decision that needs to be made regarding either Annexing to Elgin and hooking up with their water system or digging another deeper well. The difference in the amount of money is quite substantial however, we will try to get more answers from Elgin and figure out the benefits (or not) of Annexing to Elgin. Brad & Ron bring more info to next meeting and so this issue will be tabled until then.
Projects - Brad informed us that Karen Belt would be willing to plant by the Tower Entrance, it was suggested that she co-ordinate with the Breslich’s.
* Ron said that the Kitchen Hood and Fire System project will begin this Friday. Ron will finish with the electrical pipe and Fox Valley will hook up the fire suppression system and alarm.
* Parlor -Brian brought his proposal for all the work that is to be done, Ron made a motion to accept it as is, Kelly seconded. All approved.
*Community Room Lights -Al will remove the big lights and fans, track lighting and dimmers and put in industrial lighting with higher output, we will just have to pay for materials. He suggested that we just pay to get it done.
*Kelly stated that the carpet in the Community Room will also be replaced with something as yet unknown. She will get prices. The money for the Community Room projects can come from Bequests or “Other Pocket” money and can maybe be done over the summer.
*The bathroom remodel will come out of Bequests and include a handicap vanity, more lighting, and the mirror’s need to be addressed. The ceiling tiles also need to be replaced.
*The Eternal Flame is ready to be hung back up and the sacristy closets are ready for clean-out.
Walk-on Items - Bryan Denman was unable to be at this meeting but sent a report in which he stated that Roy has not yet signed off on the house next door to the church, Dave Akemann is working on it and Bryan is checking on demolition issues.
* David would like to see more Chancel space by adding risers to the front with carpet to match what we have.
* Ron would like to see some of the hay bales cleaned out and the rest stored better.
* Brian will set up an all-church clean-up on a Sunday in June.
David led us in a closing prayer.
Meeting was adjourned. Next meeting Wednesday, June 11^th at 6:30 p.m.
Respectfully submitted, Brigid Rakow